POSITION DESCRIPTION
JOB TITLE: Staff Accountant
DEPARTMENT: Finance and Administration
REPORTS TO: Executive Director
POSITION SUMMARY:
The Staff Accountant supports HIP’s financial operations, with responsibility for processing program and vendor payments, maintaining accurate financial documentation, reconciling transactions, and supporting grant and contract financial reporting.
Working closely with Finance staff and program teams, the Staff Accountant helps ensure that approved expenditures are accurately and efficiently processed, properly documented and coded, and reconciled to HIP’s accounting records. The position also assists with preparation of financial documentation for reimbursement requests, grant reporting, monitoring, and audits.
This position requires strong attention to detail, accuracy, organizational skills, and the ability to work effectively with financial records, program staff, vendors, and multiple funding sources.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Accounts Payable & Payment Processing: Process approved bills, rental assistance payments, utility assistance payments, and other program and organizational expenditures in accordance with HIP’s financial procedures.
• Payment Documentation Review: Review payment packages for required program approvals, supporting documentation, vendor information, payment amounts, and other information necessary for payment processing. Follow up with appropriate program staff regarding incomplete or inconsistent documentation.
• Vendor Records: Assist with establishing and maintaining accurate vendor records, including W-9s, payment information, addresses, and other required documentation.
• Grant & Program Coding: Accurately code expenditures to appropriate grants, contracts, programs, accounts, and cost centers based on approved budgets and coding instructions.
• Financial Reconciliation: Assist with regular reconciliation of payments, accounts payable records, program payment records, general ledger activity, and other financial transactions. Research and resolve discrepancies in coordination with Finance and program staff.
• Program Payment Tracking: Maintain accurate records and tracking tools for high-volume program payments and assist in reconciling program-level payment records to accounting records.
WORK SCHEDULE AND LOCATION
• Full-time position, approximately 37.5 hours per week.
• Standard business hours, Monday through Friday; occasional evening or extended hours may be required to meet program deadlines or operational needs.
• Work may be hybrid or in-office depending on program requirements and supervisory direction.
ADA SPECIFICATIONS:
This position is primarily sedentary and based in HIP’s Hyattsville offices with hybrid work opportunities, as approved. The position may require occasional bending and lifting, regular local travel to outreach events and meetings, and occasional evening or weekend work. Occasional overnight travel for conferences or trainings may also be required.
SALARY AND BENEFITS:
Salary: $70,000 annual salary.
HIP offers a competitive benefits package including retirement, health insurance, long-term disability, generous vacation, and sick leave.
Funding Notice: This position is supported in whole or in part by grant funding. Continued employment is subject to organizational needs and the availability of funding.
HOW TO APPLY:
Please email a cover letter and resume to: Hiring Manager at employment@hiphomes.org.
